How many of you invested in the organization? How many of you know that the month of January is the organization of the month? Investing your time in organization is vital to your business life, as well as to your personal life. Here are five new things for 2009:
General: They say, "Come up with the old, with the new." Now is the perfect time to clean up files (insurance policies, bank statements, investments, etc.), get rid of magazines and unread newspapers for more than three months, in addition to expired car policies, coupons, etc., which collects only dust and no dividends . If you are an individual who has a collection of articles, cut the article or get rid of the magazine or newspaper. Another "elegant" fact is that you take all your CDs or DVDs from the jewelry boxes and put them in CD / DVD books that you can buy at the stores. It is amazing how much space these small plastic bags consume.
Tax Year: The new tax year begins on January 1 of each year until you are ready. Set up a spreadsheet or database (or a professor's book if you're old-fashioned and do not like computers) set up for your business and / or your home expenses, plus an easy-to-use folder or envelope to place your receipts. At least once a month take all your receipts and enter them into your spreadsheet or database. Do not forget to sign in to miles when you go to work meetings, networking events, etc. Register them right away or keep a record of your car so you remember to document everything you can deduct for taxes. If you're not sure what you can or can not claim for your business expenses, check your tax advisor.
Goals: Everyone sets goals for the new year, so do not forget to set some goals to reach and organize the organization. Select areas in your life that are "regulatory" that cause you stress, such as being unable to find important papers on your desk or selecting documents on your computer. Once you've identified it, make a plan that works for you. For those documents, you can find them, set up folders, highlight them instantly, and keep the folders you use most often near you. For your documents on your computer, set up folders for your work areas such as "Articles," "Contracts, Etc., and never transfer similar documents to those folders. It may take some time to set up these few things, but the time you save your files when you search for them will be greatly reduced.
Habits: Some habits are a great thing to have. Here are some new habits that can help you improve your organizational skills and reduce your stress levels:
o Mail: Review your mail as soon as you enter your home and / or office. Sort and take appropriate action, such as immediate elimination of junk mail, paying your bills (and then saving them) or placing the invoice in your "post" file.
o Make a Compose List: If your life is chaotic, setting up a "to do" list is a simple way to keep things open and help keep you focused on the tasks you want. Your list can be old-fashioned, like typing your tasks on paper, or placing them on your computer's task list, your BlackBerry, or your calendar. Whatever situation you use, this will help you remember things to do.
Organize your office and home space: The less you have, the more you have to lose, the more you have to organize. Clean up your files, destroy old documents and get rid of unread magazines.
January is getting a structured month, so it is the perfect time for all of us to take a look at what we are in "organizational life" and where we want to be. Just a few new goals and habits to organize your office and / or your home will reduce your stress level and bring more time for fun and enjoyment of your life. What a great way to start 2009!