If you've rented a computer or piece of audio-visual equipment, or worked somewhere using asset labels, it's possible that you understand how it works. The overlaid metal plate is printed with reference information, usually the barcode and the name of the organization, and secured using durable adhesive for the company's equipment.
When this equipment is loaned to technicians and employees, barcode scanning can be updated to the inventory management system. This database stores information about who owns the equipment and the condition of the equipment in it. This allows business owners to quickly identify and track business properties.
Asset tags can be used on any number of products including cars, trucks, laptops, offices, telephones, and even gadgets. Due to the flexible and durable nature of the marks, they can be placed on indoor and outdoor equipment, even at extreme temperatures and climates. Here are the top three uses of Asset Marks.
Prevention of Loss and Recovery
One of the essential uses of asset marks is to prevent unnecessary loss of company equipment. Equipment that is clearly marked and easily recognizable is less likely to be stolen from unmarked equipment. There is some power behind the tag, erasing potential thieves. Finally, because tag information is stored on a centrally managed database, you know exactly who is responsible for any piece of equipment. This allows you to determine the source of loss quickly and accurately.
In some cases, the use of asset tags makes it easy to identify lost or stolen items and return them to their rightful owner. For example, if one of your employees accidentally leaves the laptop or mobile phone at the airport, the equipment can easily be identified by the airport staff and returned to the company or employee.
Asset tags are also an appropriate way to store and manage asset records. This is vital for insurance claims in the unfortunate state of losing an item, or if your business is stuck with fire or other natural disasters. Because your fleet information, including serial number, description, and even value, is centrally stored and managed, you have a lot of information to provide for the Claims Settlement Tool.
When you apply for commercial loans, you often have to show proof of commercial assets as collateral. Using your asset tags and their own database, you can report the value of your company's equipment easily.
Finally, asset marks can be used as a reminder of service contracts and lease agreements. Since most asset tag databases contain information about equipment status, lease expiration dates, or agreement, you can be sure that you are complying with the terms of the contract.