Legal considerations when planning events

I booked a speaker, rented a hall, and avoided a team of volunteers and prepared a marketing plan. If this is not enough, you should also ensure that your event does not violate the various legal issues. The legal requirements for the exact event vary from place to place, and rules that apply to the type of event depend. The list below outlines the main issues you need to think about, but you should also take advice from the organization official (s) participating in your event. If you are unsure of any of these items, you can discuss them with your place, where they should have experience with them.

Workplace License

If you invite the public to watch a game, watch a movie, listen to live or recorded music, or something like that, you need to do it in properly licensed places. The license will specify exactly which activities are allowed and between hours. Do not assume that you can get a concert beyond 11pm without verifying the license. If the facility does not have the correct license, you can obtain the so-called temporary event notice, which is actually a short-term license. For more information, contact your local council.

Serving Alcohol

Selling or supplying alcohol is also subject to workplace licensing. Not only do you need to have proper licensing arrangements in place, you also need to make sure that someone is a personal license holder. Penalties for breaking the rules on the supply of alcohol can be very severe and you should take great care in this area.

Health and Safety Requirements

It is important to understand who is responsible for health and safety issues and to implement a risk assessment

The place will be responsible for home health and safety, such as flight hazards from worn floors or emergency evacuation. But event organizers are responsible for event equipment, such as the risk of traveling from power cables to headphones or other equipment brought to the scene.

You will need to undertake a risk assessment and documentation. Think about what kind of things might go wrong and what the consequences are.

General Liability Insurance

You must have a public liability insurance for your event. What happens if a large visitor slipped into the event to the car park and broke his leg? Or if a piece of equipment falls on someone and injures them? These things happen so you need to get proper insurance in place. Coordinate with your place to see what is covered by their insurance, and what is not.

Noise Levels

You usually have volume problems only if your event has a high sound band or will happen late in the evening. Some buildings are subject to noise reduction commands, which means they are legally bound to measure and maintain noise below a certain level. Other places need care and attention for their neighbors.

Access to the Disabled

All the newer buildings are required to provide full access and facilities for the disabled, but the old buildings are not. Event organizers do not have to ensure access to persons with disabilities, but it is best to do so where possible. When it is not possible to indicate publicity to it.

Food Hygiene

If you serve food to the public, it must be prepared and stored in accordance with food hygiene regulations. A person with a food hygiene certificate must take responsibility for restaurant management. The incentives that are regularly used to prepare food by the local council are examined from time to time.


If you plan for a big event and expect to get enough parking space, it is wise to talk to the police about other arrangements that may be possible. If you need to keep carbides visible on certain routes, you can hire traffic cones from the police for this purpose.

Child Protection

Your organization must have a child protection policy and this event must be consistent with this. If not, or if this is a special task, you should be familiar with child protection issues. At the very least, any volunteers working with children must have a Criminal Records Office (CRB).

Source by Francene Mullings